Grow with UTB

This is a hybrid role working 3 days in the office (City of London location) and 2 days working from home.

Role Purpose

To deliver a professional and efficient HR Administration Service in support of the business, ensuring that all required activities and information is delivered in a timely manner and kept up to date. Support the HR team in the delivery of effective HR administration in the areas of Recruitment, Learning & Development and general HR Team support, covering all stages of the employee life cycle.

Responsibilities: 

Recruitment

• Act as the primary administrator for all recruitment activity, ensuring a seamless candidate and hiring manager experience.
• Coordinate interviews, including scheduling, room bookings and communication with candidates and hiring managers.
• Manage the Applicant Tracking System (ATS), ensuring candidate records, recruitment workflows and approvals are accurate and up to date.

Learning & Development

• Act as the administrator and super-user for the Learning Management System (LMS), ensuring training records, learning content and reporting are maintained accurately.
• Coordinate learning programmes and development activities across the Bank.
• Manage course bookings, internal communications, room bookings, attendance records and evaluation feedback.
• Monitor mandatory and regulatory training completion rates and produce reports for HR and business leaders.

HR Administration & Employee Life Cycle Support

• Manage general HR administration activities including reference requests, contractual change letters and employee records.
• Maintain HR systems and employee data, ensuring accuracy and compliance with data protection requirements.
• Support annual HR activities including performance reviews, talent reviews, pay review processes, colleague surveys and organisational development initiatives.
• Maintain organisational charts, job descriptions and career pathway documentation.

Skills and Experience sought: 

• Previous administrative experience in a similar role.
• Strong organisational and multitasking abilities, with an eye for detail
• Proficiency in Microsoft Office Suite, especially PowerPoint, Word and Excel
• Ability to manage sensitive information with discretion and confidentiality
• Experience with diary management and event coordination.
• Excellent organisation and time management skills
• A good completer/finisher
• Ability to work confidentially
• Accuracy with excellent attention to detail

UTB is a dynamic and expanding specialist bank that provides solutions to our customers and brokers, which help them achieve their ambitions. Recognised as being one of the most dependable and well-respected Specialist Banks in the UK, we were delighted to see our balance sheet exceed the £2bn mark in 2022.

Exceptional customer service and the ability to provide rewarding deposits accounts and flexible lending solutions have helped us to develop productive and enduring relationships with our customers. We understand that their success is our success and that the quality of our people and teams, is key to delivering special outcomes for them.

We also understand that the performance of our people is directly linked to the culture in which they work. There is a strong sense of community at UTB and as well as promoting a clear set of internal values, and providing a wealth of facilities for training, personal development, and team building, we run a busy and varied calendar of engagement and social activity. Typical recent examples include: Pizza Lunch Days and Coffee Catch-ups; London Marathon and Sahara Challenge Sponsorships; Success Sharing and Value Awards; and Awesome Autumn social events ranging from Theatre Trips, Cocktail Mixology, and Cookery Classes, to Go-karting, Mini Golf and Clay pigeon shooting.

We’re an equal opportunity employer, which means we’ll consider all suitably qualified applicants regardless of gender identity or expression, ethnic origin, nationality, religion or beliefs, age, sexual orientation, disability status or any other protected characteristic. We recruit and develop our people based on merit and we’re committed to creating an inclusive environment for all employees. During the application process, you will be asked to complete an equality questionnaire on a voluntary basis and any data we collect will be treated confidentially and used for evaluation purposes. This will be for a period of 6 months or longer with your permission. This helps us understand our applicants so we can make sure we are doing everything we can to attract a diverse range of people and ensure our recruitment processes are fair and inclusive.

Thank you for your interest in our current vacancy. Please click the link below to complete your online application.

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